People Co-ordinator

We know that creating an inclusive environment that values and encourages different perspectives is critical for our success, and the success of our people. We are learning, listening and taking action to be better and foster trust in our community. Our goal is to ensure every person working at Foundry feels safe and free to be themselves, to share their ideas or concerns and that there is equal access to opportunities for all.

We’re looking for a People Coordinator to join the Foundry People team. Reporting into the People Manager, the People Coordinator is the first point of contact for all general People queries from Foundry’s global team; spread across EMEA, APAC and North America. The People Coordinator will play a key role in delivering an outstanding, customer-first service to the group – ensuring all administration that relates to our people, systems and processes is managed accurately and in a timely manner. The People Coordinator will also play a critical role in the delivery of the team’s high-priority project of 2025: embedding our brand new HRIS, Bob.

We’re looking for a process-driven individual with an exceptional attention to detail. You will thrive in afast-paced and highly collaborative environment. You’ll be comfortable in the face of change and ambiguity and you’ll be motivated by the opportunity to own, embed and put your stamp on a new HRIS to enable the success of those around you. 

• Prior experience in a high-volume and fast-paced administrative function, ideally using HiBob  to implement tasks, input data and manage People information

• Highly organised and conscientious with an exceptional attention to detail

• A team player who thrives in a highly collaborative, ambitious and project-focused environment

• A passion for systems, processes, and People Operations; motivated to create structure and implement changes/ improvements – big and small – that will enable the end-use

• A high regard for accuracy and confidentiality in handling a wide range of People data (including sensitive and personal information)

• Curious, results-driven, and resourceful; using initiative to apply known methodologies, test new options, and seek out information to solve problems and deliver tasks. Comfortable with navigating ambiguity to do so

• Excellent written and verbal communication skills

• Good knowledge of Microsoft Office and Google Suite, especially Microsoft Excel (including VLOOKUPs, IF function, etc.)

• Be the first point of contact for general People queries, responding in a timely and  approachable manner and managing the People Inbox
• Maintain our People systems (HiBob, UKG, Confluence and Culture Amp) and People data – making accurate and timely updates to employee information, toolkits and documentation; and conducting regular audits to ensure data integrity, completeness and compliance with GDPR and internal requirements
• Ensure employee information is stored in compliance with GDPR laws, monitoring legal storage timeframes and deleting data and information where appropriate
• Own and implement processes; including payroll, onboarding and offboarding
  • Monitor new starter paperwork to ensure medical conditions are proactively flagged to the relevant People-team Partner
• Generate digital paperwork across the employee lifecycle; including employment contracts, contractor agreements, and leave (e.g. family leave), change and leaver documentation
• Generate and schedule reports from Bob for the wider People team and other stakeholders
• Own the right to work process; ensuring the most up-to-date process is followed and correct documentation is stored. Monitor the visa status for sponsored employees, sharing timely updates with stakeholders and the SMS to ensure renewals and leavers are processed
• Coordinate benefit membership for new starters, employee changes and leavers across the UK, US and Ireland. Liaise with the relevant brokers to ensure changes are accurately reflected in employee records and invoices
• Be a key contributor to the administration of cyclical processes including annual compensation and benefit reviews across our various locations
• Own, implement and monitor employee time off plans and requests:
  • Leveraging reporting and automated reminders to monitor / manage holiday balances
  • As the ‘‘second approver’’ in Bob, monitoring various Manager-approved plans (e.g. Life Event Leave, Unpaid Leave, Unpaid Caregiving Leave, Other Leave, TOIL, etc.) to ensure policies are being applied consistently and fairly
  • Proactively escalating any concerns to the People Advisor / Partner / Manager asneeded
  • Ensuring the Payroll team is informed of any unpaid time off
• Support members of the People and Talent team with ad hoc administrative tasks that will enable the delivery of projects and BAU processes

HiBob

• • Own the continuous improvement and optimisation of Bob’s Core HR module:

    • Continually look for ways to streamline, simplify and automate using Bob – moving away from the use of trackers (e.g. Google Sheets) / living documents where possible

      • Diagnosing pain-points across our existing Foundry-wide processes and Bob’s functionality;  gathering feedback and requirements from the People team

      • Translating requirements into action via Bob – leveraging automation to build targeted flows, reports, task-lists, etc.

    • Create guidance and toolkits for navigating process changes in digestible formats (including People-team documentation in Confluence); to effectively enable and empower Foundry’s people and promote a self-service culture

    • Monitor conversations across Bob’s customer community and HeartCore HR – keeping an ear to the ground on how other customers are optimising the system

    • Proactively share, discuss, test and implement new features / feature updates with  the People team

• 25 days holiday + bank holidays

• Pension scheme & life assurance

• Health cash plan & medical insurance

• Season ticket loan

• Company’s social events

• Gym Discounts

• Personal Annual Development Time

• Passion Days

• Anniversary Day off

THE COMPANY.

Foundry has a heritage of more than 25 years, developing creative software for the Media and Entertainment industry. Its portfolio of award-winning products solves complex visualization challenges to turn incredible ideas into reality.

Working with creative leaders around the globe, Foundry products are used to create breathtaking visual effects and animation and have been integral in the making of every VFX Academy Award-winning film for the past decade.

For more information visit www.foundry.com

For our privacy policy, visit https://www.foundry.com/candidate-privacy-notice

We know that creating an inclusive environment that values and encourages different perspectives is critical for our success, and the success of our people. We are learning, listening and taking action to be better and foster trust in our community. Our goal is to ensure every person working at Foundry feels safe and free to be themselves, to share their ideas or concerns and that there is equal access to opportunities for all.

 

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Don’t meet every requirement? That’s okay.

If you’re excited about what this company is doing and think you could make a difference — at SheCanCode we still want to hear from you. Register your interest here, and our partners may reach out to explore opportunities, training, or mentorship.

Because potential is more important than perfection!